Executive Level Administrative Assistant

Committed to ensuring the seamless execution of daily operations 

while contributing to organizational success

Highly organized and results-driven professional with experience providing high-level administrative support to top executives. Proficient in managing complex projects, streamlining office operations, and enhancing executive productivity. Demonstrated expertise in calendar management, event coordination, and travel arrangements. Excellent communication and interpersonal skills, building and fostering lasting relationships with key stakeholders. Advanced technological fluency across a wide range of tools and platforms.

  • Office Management & Administration
  • Project Planning & Coordination
  • Report Development & Documentation
  • Event Planning
  • Process Improvement / Efficiency
  • Logistics
Technical Skills

  • Microsoft Office: Outlook, Word, PowerPoint, SharePoint, Excel
  • Teams, Skype, and Zoom
  • CRM, Concur, Adobe Acrobat, Ariba, WordPerfect, DocuSign, Lexis, Legal Solutions, TimeMatters, TimeSlips, and Yardi

Professional Experience

 

Northrop Grumman Corporation, Space Park, Redondo Beach, CA

Executive Assistant / Analyst       2022 - 2024

  • Created and managed all new SSSD, Safety and Mission Assurance (S&MA) SharePoint sites, using SharePoint Online. Established 9 new SharePoint sites, resulting in cohesive and uniformly branded sites across all departments.
  • Performed as Class Administrator for S&MA. Oversaw scheduling classes, managing enrollments, and finalizing classes, including updating the roster, capturing completion status, and inputting scores, leading to easy accessibility and a streamlined process.
  • Oversaw and coordinated activities of the Alert Review Board (ARB), including reporting metrics, facilitating meetings, and engaging with customers from Parts, Materials & Process (PM&P), Reliability, Systems Safety, and Configuration Management for the release of Alert and Information Bulletin (IB) documents.
  • Spearheaded process improvement initiative by developing a new ARB SharePoint list (Tracker) designed to monitor and manage alert status and updates. Managed the release of Alerts / IB for all space programs at Space Park in Redondo Beach, leading to more timely dissemination of necessary information.

 

Northrop Grumman Corporation, Space Park, Redondo Beach, CA

Executive Assistant  2021 - 2022

  • Provided advanced administrative support to the Division Director of Safety & Mission Assurance (SMA), improving administrative efficiency.
  • Managed complex calendars, ensuring 100% accuracy and up-to-date scheduling.
  • Completed administrative tasks for other SMA leaders, such as managing expense reports, producing weekly reports, and coordinating and managing calendars, all of which improved team productivity and collaboration.
  • Facilitated all aspects of meeting coordination, ensuring smooth and efficient executive meetings. This included scheduling and setting up the appropriate meeting space, arranging for catering, aiding with materials, presentations, and any other resources needed to support the executives and enhance team efficiency.
  • Controlled inventory of office supplies efficiently, including monitoring stock levels, identifying supply needs, comparing prices, and confirming timely delivery of high-quality supplies to meet the operational requirements of the office.

 

BDO USA, LLP, Los Angeles, CA

Executive  Assistant   2019 - 2021

  • Handled a wide range of complex administrative tasks in a high-pressure professional services firm. Expertly managed time entries and expense reports, flawlessly coordinating travel arrangements, proficiently setting up new clients, invoicing with precision, and compiling comprehensive management reports, all while fostering impactful cross-functional collaboration.
  • Built and managed client information in the customer relationship management (CRM) system, warranting accurate and organized records to better serve clients and drive business growth.
  • Managed all meeting planning, encompassing scheduling and organization of the meeting space, coordination of catering services, provision of hospitality to guests, and offering support with materials, presentations, and other resources, as required. Guaranteed seamless execution of all logistical facets, contributing to the successful orchestration of meetings.
  • Developed and updated documents and collateral, adhering to the firm's brand and style. Formatted, proofread, designed, and created spreadsheets.

 

Raytheon Space & Airborne Systems, El Segundo, CA

Executive Assistant (Contract / Temp - Work Completed)    2019

  • Supported Business Development Director and other directors / project managers by conducting research, completing reports, preparing meeting agendas, ordering department office supplies, and processing all relocation / move requests within the program, ensuring smooth operations and timely execution.
  • Empowered leadership decisions during weekly meetings with process logistics and draft agendas / presentations, contributing to informed decision-making by senior management.
  • Oversaw facility logistics involved managing facility orders, promptly addressing maintenance requests, coordinating seamless office moves, and collaborating with security to ensure strict compliance with rules and regulations.
  • Led all aspects of meeting / event planning, scheduling standard meetings, client sessions, off-site events, and other event functions. Booked catering and made foreign / domestic travel arrangements, optimizing cost efficiency and time management.

 

Deloitte Services LP, Los Angeles, CA

Senior Administrative Specialist   2015 - 2018


  • Produced high-quality work while meeting customer expectations and corporate deadlines by coordinating efforts across local and national teams in a virtual environment, fostering a collaborative atmosphere and effectively managing diverse personalities to achieve common goals.
  • Headed the development of a comprehensive project history and workflow management system, which involved completing in-depth documentation of all project activities and financial / accounting reports.

 

Deloitte Services LP, Los Angeles, CA

Executive Assistant     2004 - 2015

  • Guaranteed organization-wide efficiency in executing various complex tasks, including compiling / analyzing statistical reports, arranging meetings, preparing agendas, and responding to routine correspondence to facilitate communication and enhance business operations.
  • Assisted in annual planning meetings nationwide, making travel arrangements, and participating in discussions, promoting a positive work culture.
  • Established effective communications and cross-functional environment by developing relations and liaising between company leadership, corporate staff, internal counsels, and external clients.
  • Oversaw relocation of the Northrop audit team to DC metro area, supervising Century City office closure, coordinating transportation, and managing setup and relaunch in Falls Church, VA, ensuring seamless transition and timely execution.

 

Other Relevant Experience

Ballsun & Associates, Inc., Century City, CA

Executive Legal Assistant and Office Manager

 

Arthur Andersen LLP, Los Angeles, CA

Executive Assistant

Education 

Courses towards Business Administration Degree, Linn-Benton Community College, Albany, OR