Executive Level Administrative Assistant

Cross-Industry Experience: Aerospace, Finance, Legal, Real Estate 

Operational & Administrative Excellence. 

Committed to ensuring the seamless execution of daily operations

 while contributing to organizational success


Highly organized and results-driven professional with experience providing high-level administrative support to senior leaders and C-suite executives in fast-paced industries, including aerospace, finance, legal, and professional services. Proficient in managing complex projects, streamlining office operations, and enhancing executive productivity. Demonstrated expertise in calendar management, event coordination, and travel arrangements. Supported high-profile executives by managing their complex schedules, coordinating travel arrangements, and ensuring seamless communication across teams, resulting in increased executive productivity. Excellent communication and interpersonal skills, building and fostering lasting relationships with key stakeholders. Advanced technological fluency across a wide range of tools and platforms.

  • Office Management & Administration
  • Highly Organized with Strong Attention to Detail
  • Report Development & Documentation
  • Process Improvement / Efficiency
  • Highly productive team player with the ability to work independently
  • Project Planning & Coordination
  • Event Planning
  • Ability to Handle Multiple Competing Priorities
Technical Skills

  • Microsoft Office: Excel, OneDrive, Outlook, PowerPoint, SharePoint, and Word
  • Skype, Teams, and Zoom 
  • Adobe Acrobat, Ariba, Canva, Concur, CRM, DocuSign, Legal Solutions, Lexis, TimeMatters, TimeSlips, WordPerfect, and Yardi

Professional Experience

Northrop Grumman, Redondo Beach, CA

Executive Assistant / Analyst     2022 – 2024

  • Created and maintained 9 standardized SharePoint Online sites for the Safety & Mission Assurance (S&MA) division, streamlining internal communication and promoting cohesive branding across departments.
  • Led class administration for internal S&MA training programs, improving enrollment tracking and reporting processes.
  • Coordinated Alert Review Board (ARB) meetings, enhancing meeting efficiency and facilitating the timely release of mission-critical Alerts and Information Bulletins across space programs.
  • Implemented process improvements by developing a SharePoint-based alert monitoring system, increasing visibility and response time.
  • Partnered cross-functionally with engineering, safety, reliability, and configuration teams to drive timely documentation and communication.

 Executive Assistant     2021 – 2022

  • Supported SMA Division Director, streamlining complex calendar management and administrative efficiency
  • Managed complex calendars, ensuring 100% accuracy and up-to-date scheduling.
  • Completed administrative tasks for other SMA leaders, such as managing expense reports, producing weekly reports, and coordinating and managing calendars, all of which improved team productivity and collaboration.
  • Facilitated all aspects of meeting coordination, ensuring smooth and efficient executive meetings. This included scheduling and setting up the appropriate meeting space, arranging for catering, aiding with materials, presentations, and any other resources needed to support the executives and enhance team efficiency.
  • Controlled office supply inventory, ensuring timely delivery and cost-effective procurement.

 

BDO USA, LLP, Los Angeles, CA

Executive Assistant     2019 – 2021

  • Handled a wide range of complex administrative tasks in a high-pressure professional services firm. 
  • Expertly managed time entries and expense reports. 
  • Flawlessly coordinated travel arrangements. 
  • Proficiently set up new clients and invoicing with precision. 
  • Compiled comprehensive management reports while fostering impactful cross-functional collaboration. 
  • Built and managed client information in the customer relationship management (CRM) system, warranting accurate and organized records to serve clients better and drive business growth. 
  • Managed all meeting planning, encompassing scheduling and organization of the meeting space, coordination of catering services, provision of hospitality to guests, and offering support with materials, presentations, and other resources, as required. 
  • Developed and updated documents and collateral, adhering to the firm's brand and style.

 

Raytheon, El Segundo, CA

Executive Assistant (Contract / Temp - Work Completed)     2019

  • Supported Business Development Director and other directors / project managers by conducting research, completing reports, preparing meeting agendas, ordering department office supplies, and processing all relocation / move requests within the program, ensuring smooth operations and timely execution.
  • Empowered leadership decisions during weekly meetings with process logistics and draft agendas / presentations, contributing to informed decision-making by senior management.
  • Oversaw facility logistics involved managing facility orders, promptly addressing maintenance requests, coordinating seamless office moves, and collaborating with security to ensure strict compliance with rules and regulations.
  • Led all aspects of meeting / event planning, scheduling standard meetings, client sessions, off-site events, and other event functions. Booked catering and made foreign / domestic travel arrangements, optimizing cost efficiency and time management.

 

Deloitte & Touche, LLP, Los Angeles, CA

Senior Administrative Specialist   2015 – 2018

  • Delivered high-impact administrative support to local and national leadership teams in a hybrid virtual environment, ensuring timely execution of key business priorities.
  • Produced comprehensive documentation, statistical reports, and financial summaries with a strong focus on accuracy and confidentiality.
  • Coordinated meetings, both in-person and remote, across multiple time zones and departments, ensuring seamless planning and follow-through.
  • Partnered cross-functionally to streamline communication and support internal operations, contributing to national team goals.

 Executive Assistant     2004 – 2015

  • Guaranteed organization-wide efficiency in executing various complex tasks, including compiling / analyzing statistical reports, arranging meetings, preparing agendas, and responding to routine correspondence to facilitate communication and enhance business operations.
  • Assisted in annual planning meetings nationwide, making travel arrangements, and participating in discussions, promoting a positive work culture.
  • Established effective communications and cross-functional environment by developing relations and liaising between company leadership, corporate staff, internal counsels, and external clients.
  • Oversaw relocation of the Northrop audit team to DC metro area, supervising Century City office closure, coordinating transportation, and managing setup and relaunch in Falls Church, VA, ensuring seamless transition and timely execution.

 

Ballsun & Associates, Inc., Century City, CA

Executive Legal Assistant and Office Manager     2001 – 2004

  • Supported Managing Partner and senior attorneys, managing complex calendars and taking charge of staff hiring and terminations, office management, and administrative tasks. 
  • Organized nationwide travel with zero booking errors; optimized itineraries to reduce travel downtime by 30%
  • Drafted and edited legal correspondence related to estate and family wealth planning activities, client communications, and confidential documents
  • Implemented a new document management workflow that improved retrieval time by 40%
  • Served as liaison to VIP clients, maintaining professional and timely communication


 Arthur Andersen LLP, Los Angeles, CA

Executive Assistant     1998 – 2001

  • Effectively managed complex executive calendars with changing priorities, minimizing conflicts and ensuring smooth coordination of meetings, deadlines, and events.
  • Coordinated all aspects of domestic and international travel, including flights, hotels, and ground transportation, while ensuring cost-efficiency and minimal disruption to executive schedules.
  • Collaborated with the in-house report production team (Team Xerox) to produce, finalize, and deliver high-priority financial and client-facing documents under tight deadlines.
  • Oversaw and executed special projects from initiation to completion, preparing detailed progress and status reports for senior management and stakeholders.
  • Proactively identified scheduling inefficiencies and implemented calendar solutions that improved executive time management by 20%.


Education 

Courses towards Business Administration Degree, Linn-Benton Community College, Albany, OR